How Business Services and Outsourcing really works

We understand that managing your business’s finances can be complex and time-consuming. That’s why we offer comprehensive outsourced accounting services to help streamline your financial processes and provide insightful reporting, allowing you to focus on adding value to your business and make informed decisions.

We can be your outsourced full finance team, providing everything you would expect and more, from bookkeeping, VAT and Management Information, through to Finance Director support, forecasting and scenario planning. We adapt our services to meet your needs.

We use cloud-accounting systems, automating as much as possible to be efficient, timely and spend more time you. Our team maintains the technical expertise and awareness of new software and features and will recommend any improvements or additions to make lives easier or to add more value.

1. Outsourced Accounting

Small businesses and start ups have limited access to skills and information about reporting requirements. Louise & Associates provides support in the critical area of finance to ensure that you have an accurate and up to date picture of your company’s financial situation. 

Louise & Associates Outsourced Accounting team aims  to be your finance team providing all the services you would expect including bookkeeping, VAT compliance, management accounts and more.

Our approach is to proactively keep your accounts up to date and remain compliant in offering up advice for your business and any process or systems improvements we identify.

We operate a technology led approach to the bookkeeping using the latest in cloud accounting software and automation in order to minimize your input and enable us to spend more time on value addition. Our management reporting is simple and straight forward with added commentary to bring the numbers to life and provide insight in to the business performance. We align your reporting with Key Performance Indicators relevant to your industry and the business strategy.

We give dedicated staff from our team who get to know you and your business so you’ll receive a personal service with regular touch points. 

2. Outsourced Payroll Services

Working with Louise & Associates, you are assured of exceptional payroll service complemented by the access to subject matter experts in the full range of complementary services covering tax, pensions, accounting and compliance. We offer corporates, small to medium sized enterprises and business owners a professional approach to this sensitive process. With our comprehensive knowledge of the related regulations, existing expertise and having the software in place we simplify the process of payroll management to enable businesses to focus on their core areas of expertise.

We offer the following services:

• Registration of PAYE, NHIF, NSSF

• Compilation of employee payslips on a monthly basis 

• Calculation of monthly payroll and payroll related taxes (PAYE, NHIF and NSSF)

• Submission of monthly statutory returns to the respective authorities

• Issuance of annual employee return at year end for employees

• Assistance and advice to international businesses when setting up offices in East Africa

• Advise on employment contracts

  
  

3. Finance Management (FM)Solutions 

Our higher-level support from our team of experienced specialists provides enhanced reporting, attend leadership meetings, prepare forecasts, budgets, scenario planning and a lot more.

Louise & Associates FM Solutions helps business owners and Senior Leadership Teams add greater robustness to their finance function in three key areas;

Historical -Overseeing and ensuring compliance obligations are met to a high standard. Whether that’s overseeing the production of statutory accounts (we often work with other accountants who provide compliance-only services). We also use the past and it’s data to review and understand key business trends over time.

Present - We oversee the implementation of systems and processes to ensure the business at its owners and management get the accurate and insightful real time data that they need to make data-driven decisions, now. We work with our clients frequently throughout the month – not limited to ‘full days’ to ensure our support is timely, responsive and supportive, when our clients need it most. We also ensure timely reporting with financial and non-financial data to  show where the business is today.

Future oriented - The trends from the past and the data driven from real time reporting in the present, combined with scenario planning allows us to use tools to predict the future. This helps business owners and their teams set a destination they’d like to get to, and our financial modelling tools show the impact, on profitability and cash, of what a deviation may look like. Ensuring our clients have a multi-year, integrated financial projections model with a profit and loss, balance sheet and cashflow is essential to be fully informed. We ensure our regular touch points with our clients review both current performance and challenge the assumptions behind the forecasts to ensure they are as robust as they can be.

The best performing businesses have all of these tools in their armory and often use support outside the business, like Louise & Associates FM Solutions, to ensure they have them, they review frequently review them and are challenged.

4. Cloud Accounting and Business Solutions

 Louise & Associates’ specialist cloud accounting and business solutions team provide expertise in cloud accounting and integrated business systems; offering a range of tailored services to ensure you have optimized solutions in place. These include software health checks, finance function reviews, best practice recommendations and implementing your new cloud accounting systems, as well as training your staff. Our innovative team have years of experience from a wide range of industries and bring that all together to design the ideal package for you.

We have found that having cloud-based solutions in place safeguards businesses against human error, bottlenecks, and lost or inaccurate data – ensuring that you are operating in a way that is scalable. We can also add considerable value to your “outputs”, designing bespoke management reporting packs, dashboards and KPI’s, tailored to your individual needs and requirements.

With a cloud accounting system and connected apps for functions such as sales, inventory, and project management, you will benefit from real time data at your fingertips to support key business decisions. You will see instant results and your team will be empowered by the changes and improvements to their daily routine.

We will always invest time up front to fully understand your pain points, your requirements and ambitions before recommending solutions that we are confident will integrate seamlessly into your business. We will challenge any area we think could operate more efficiently with the ultimate aim of revolutionizing your business, bringing you up to date with all the latest software whilst also saving you significant time and costs too.

5. Cashflow and budgeting analysis

To any business, cash flow and budget analysis can be a make-or-break moment in a business' ability to survive. Proper cash management can improve a company's liquidity, reduce costs, and increase profitability. At Louise & Associates we understand that the best way to avoid financial instability is to have a strong understanding of your company’s cash flow and create a realistic budget. Doing so is critical to your business’ long-term success and can improve liquidity, reduce costs, and increase profitability.

Cash Flow Analysis

Your Cash Flow Statement is one of the most important financial statements a project or business uses. It is not only concerned with the amount of the cash flows but also the timing of the flows, helping you to better understand your cash-flow inputs and outputs, as well as how your operations are running. To assist you maintain optimal cash flow levels, we can track sources and uses, forecast your financial positions, evaluate financial requirements and help you to budget accordingly.

Budget Analysis

Budgeting is a tool that financial analysts can use to support decision-making.

The best budgeting analyses paint a simple picture of the benefits, costs, and risks associated with investments and expenditures, so management can make informed decisions. Using data identified in our cash flow and budget analysis, along with information from other sources, we can help you analyze your spending, rebalance your budget and/or debts for an optimal cash flow that will support your business' success. This balanced plan is regularly revisited if and when there are any major changes in your business structure to ensure that you are operating at an optimal level. With our help and guidance, you will always be on top of your finances and ready for the future.

6. Grant & Sub – Grant Financial Management

Grant management is important for all businesses receiving donor funding. When your business receives any funding from donors, you are required to follow a specified set of procedures laid out by governing agencies. These procedures can become overwhelming, especially on top of the other tasks you need to do to effectively and efficiently run your business. We offer a wide variety of grant financial management services to put your nonprofit in the best position to comply with donors

On the other hand, grant management can also be useful for nonprofits distributing funds. Similar to businesses receiving funds, the distribution of grants also needs to follow a set criterion that includes detailed analysis and tracking of recipients. As a result, Louise & Associates can take this burden off your plate, giving you a peace of mind that everything is meticulously tracked, ensuring compliance with all regulatory agencies.

Grant management involves tracking the funds from recipient selection all the way to paying the recipient. Common steps in grant financial management include setting up the grant, analyzing applications, reviewing applicants, selecting an applicant, paying the funds out and ensuring the funds are being used for the proper purpose. If you receive a majority of your grants through federal and state governments or donors, they will require proof that accurate financial management of funds is in place. 

This process typically entails creating financial statements and other documents to show your need for grant funds. Then, once money is received, you may need to prove where the funds went. Transparency into your accounting function requires accurate tracking of income and expenses and on a timely basis. 

We offer a wide variety of grant financial management services to put your nonprofit in the best position to comply with donors including setting up the grant, analyzing applications, reviewing applicants, selecting an applicant, paying the funds out and ensuring the funds are being used for the proper purpose. On the contrary, if you are fortunate to receive a grant, we can walk you through the recording process to ensure you are utilizing the funds for qualifying expenses. You can be assured that we retain the knowledge and experience to provide you with a wide variety of grant management services.

Our experience has given us the ability to serve multiple different sectors, ensuring we have the qualifications your business needs to properly handle grant administration and grant financial management. Moreover, we have worked with all types of grant management systems to provide you the best service possible when it comes to your business. 

Our team goes above and beyond with continuing education courses and seminars. Consistently staying on top of the latest grant management regulations allows us to provide heightened value to your business. The laws and regulations surrounding grant management frequently change; however, with the team at Louise & Associates standing behind you, you can rest assured that everything is properly handled.

3.7. Capacity building and specialized training 

Let your firm focus on what it does best and rely on Louise & Associates to deliver the training for audit and accounting staff. We train and consult on finance, governance and human resource related matters from standards to methodology and processes.

We provide solutions such as customized training, and consulting. Our goal is to provide you with the tools and resources to be a more effective finance professional. We offer public and private training and consulting services, both in-person and virtually. Public seminars offer open enrollment in major cities across the country, while firm-specific private seminars and customized training are tailored to meet your staff development needs.